Rhonda Scharf gives her top tips on making the transition from friend and colleague to supervisor
There was a great promotion offered at work, it paid more, and you jumped at the opportunity. You knew that if you were the successful candidate, you would now be supervising the group of people that were your former colleagues and your current friends.
Transitioning from friend to supervisor is hard. It often puts your friendship on the back burner while your new responsibilities are on the front burner. It will put you in awkward situations where it feels like your loyalty is being questioned. It will never be easy, and, like in parenting, you canât always be the friend you want to be.
However, with a little strategy and planning, you can make the transition easier and more successful. You will have to put thought and effort into it because it wonât happen accidentally, and it wonât be easy. It will be worth it!
1. Set Boundaries
While that sounds very basic, it isnât easy to execute.
In 2018, I hired my long-time friend, Liz, to manage and coordinate all my travel. Liz was recently retired, not looking for a time-consuming job, and loved travel. She felt that she was having the trip herself by organizing my travel, and she loved her new part-time job.
Liz and I had been good friends for well over ten years, vacationed together with our spouses, and were in each otherâs inner circle. We didnât work together, but we were indeed good friends. When we decided that she would work for me, we needed to transition from us being equal friends to me being her supervisor.
Naturally, we had to talk about how this would look and what would happen if things didnât work out. This wasnât the first time I had this conversation (my husband is my EA, after all), which meant that I knew what our new boundaries should look like to ensure success.
When we were together socially, we didnât talk about my travel or what she was working on. When we were working together, we didnât let on to clients and outsiders that we were initially friends. We agreed that the other could end the agreement, and it wouldnât affect our friendship. We agreed that we would talk about when things werenât working. She agreed that I was allowed to impose the dreaded âbecause I said soâ logic that supervisors sometimes need to do. We also agreed that she would never discuss the financial part of the business with anyone outside the office.
Your boundaries might be different, but together we put it all on the table and agreed that if we were going to have a working relationship, it could not impact our personal relationship.
Since she started working with me, we have had a great friendship and a great working relationship. We still abide by our boundaries, and Iâve never had to say, âThis is not your friend asking you to do this, but your supervisor asking you to do this.â
2. Talk About Your Promotion
When you get promoted into your new role, you must meet with your friends, one-on-one or in a group. You probably werenât the only person to apply for the job. It is possible that several of your friends also applied for it and are disappointed or angry that you were the successful candidate.
It wouldnât be uncommon for some bitterness to impact your friendship as this promotion quickly becomes personal. You may need one-on-one discussions with those that also applied for the job to discuss it with them.
Be willing to talk about your new promotion. It is the elephant in the room. Be open with the group, be willing to put expectations on the table, and, if necessary, discuss your goals.
It is possible that you lamented about the previous supervisor as friends. If necessary, talk about how you will be different and permit them to let you know when you are doing what you used to complain about.
3. You Can No Longer Be âOne of the Gangâ
There is now a line that has been crossed.
You canât do some of the things you used to do anymore in your new role. Donât assume you can be the supervisor and maintain the old relationships you had. You are fooling yourself if you believe this, and I can promise you that your friends wonât expect you to. They will not tell you everything (nor should they). They may talk about you amongst themselves. You will not be in the loop about everything regardless of what you do.
Friends of mine have gone through this same transition, and it was hard. Phil and Steve used to work together as colleagues, and it was common for one of them to cover the other when needed. For example, Phil wanted to go golfing but didnât want to use a vacation day. Phil called in âsick,â and Steve would cover what needed to be done and never let on that he knew that Phil wasnât sick at all.
The same arrangement worked in reverse. That worked well for the two of them until Steve became Philâs supervisor.
One day Phil called in sick when Steve knew he was out golfing with friends (Facebook is often not your friend at work). Steve had to have a conversation about this practice as Philâs supervisor. He couldnât look the other way and pretend he didnât know that Phil was abusing the system. He didnât want to know when Phil went golfing on company time. Steve was in a role where he couldnât condone the behaviour and had to deal with the situation as a supervisor and not one of the gang.
If Phil decided to skip a day at the office and not use a vacation day, you can be sure he hid that information from his âfriendâ Steve. That irrevocably changes their friendship. Also, if Phil and Steve are at a social event, there will be some inevitable awkwardness if another friend asks how work is going with Steve as the supervisor.
4. Stop Complaining, Gossiping, and Trash Talking
It is a natural behaviour to complain about your supervisor and the workload, and even to share gossip with your friends. Your group did it before you were the supervisor, and it will continue when you are the supervisor.
Full stop to that behaviour. Even in confidence, you cannot complain, gossip, or trash talk about your new role with your old friends from work. Your need to vent will have to be released with someone else. Not only are you crossing an ethical line and potentially sharing confidential material, but ultimately it is not professional and could be putting your new promotion and your reputation on the line.
You can expect that you will be the subject of complaining, gossip, and trash talk among the group, though. Expect it to continue if it was what your team did with the previous supervisor. Donât ask anyone to tell you what is shared (that is betraying a friendâs trust), and donât be naĂŻve enough to think they will have nothing to complain about either.
5. Be Honest with Your Team
Let them know you are learning and that you expect you wonât be perfect. Ask them to tell you when you are doing something they donât think you should do. Ask them to respect the fact that you canât be one of the gang, that you need to act in your role as a supervisor before your role as a friend, and that you are struggling to do that. Ask them to accept there are things you canât tell them and that the boundaries you agreed to make sense.
If they are true friends, they will understand and support you.
Conclusion
This transition will be hard, and you can expect a few hurt feelings from time to time. However, ask yourself why you wanted the supervisor role and focus on your long game. Friends come and go as our lives evolve. You will find those you can be open and candid with. You can still be friends, but realize that your new role precedes your old life. You wanted the job, so be strategic about making it work.